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First Responder Hazard Pay Program

First Responder Hazard Pay Premium Program

The First Responder Hazard Pay Premium Program (FRHPPP) was created by Public Act 123 of 2020 (Senate Bill 690) to reimburse and/or pay for qualifying first responder hazard pay premiums provided to first responders who have performed hazardous duty or work involving physical hardship related to COVID-19.



FRHPPP Frequently Asked Questions

What is the First Responder Hazard Pay Program (FRHPPP)?

The program was created by Public Act 123 of 2020 (Senate Bill 690) to reimburse and/or pay for qualifying first responder hazard pay premiums provided to first responders who have performed hazardous duty or work involving physical hardship related to COVID-19.Read the legislation HERE.


How is the FRHPPP funded?

The Program is funded under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, Public Law 116-136.


What is the application period?

July 7, 2020 – September 30, 2020


What is an eligible expenditure under FRHPPP?

Eligible hazard pay premiums must be paid to employees by September 30, 2020.


Who is eligible for hazard pay premiums?

  • Law enforcement officers
  • Firefighters
  • EMTs
  • Paramedics
  • 9-1-1 operators
  • Local unit of government corrections officers
  • Airport public safety officers
  • Eligible personnel associated with an ambulance operation
  • Private EMTs and Paramedics who contract with a municipality

Who is eligible to apply?

  • Cities
  • Villages
  • Townships
  • Counties
  • Public Airport Operators
  • Ambulance Operations licensed under section 20920 of the Public Health Code

What is the maximum amount of available?

The program allows for a hazard pay premium of $1000 per eligible employee with a max of $5,000,000 per applicant.


How will funds be distributed?

Funds will be applied on a first-come, first-served basis and will be made to applicants no later than November 14, 2020.


What are my reporting requirements?

Each eligible applicant that applies for an award must register with the Federal System for Award Management (SAM). Each applicant must complete and return the application packet by the submission deadline with each page dated and initialed including the completion of the following documents in the packet:

  • FRHPPP Reimbursement Request (Form 5723)
  • Hazard Pay Premium Payment Report
  • Certification

The Department of Treasury may request detailed backup (including payroll reports) to support the hazard pay premiums requested.


Are there restrictions on the use of funds?

The CARES Act requires that payments from the only be used to cover expenses that:

  • Are necessary expenditures incurred due to the public health emergency with respect to the disease
  • Were not accounted for in the budget most recently approved as of March 27, 2020 for the State or government
  • Were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020

Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in each case that is related to COVID-19. The Guidance says that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Hazard pay is a form of payroll expense and is subject to this limitation so Fund payments may only be used to cover hazard pay for such individuals.


What if I have employees not normally classified as public safety/public health?

Each applicant must decide if these employees’ costs are appropriate to charge to the Fund and document the justification for that decision. The State of Michigan, in its own use of the CRF funding, is utilizing the public safety presumption that all payroll expenses are presumed to be related to mitigating the COVID pandemic.

You should maintain clear documentation to justify your definition.


How do I apply?

The entire application packet must be submitted, with all the required forms, signatures, and initials, to the Department of Treasury via email (Treas-CARES@michigan.gov) or fax (517-335-3298) by 23:59 on Sept. 30, 2020.


In the application, can I put all employees under “ambulance operation licensed under 20920” or do I need to divide EMTs and Medics? What about control center or call center employees?

All employees need to be divided among each category on page 9. Anyone not licensed, should go in the “ambulance operation” line.


Is there a distinction for full or part-time employees?

The distinction is whether the employee provided services that are “substantially dedicated” to mitigating or responding to the COVID-19 pandemic.

Is there an hours worked requirement for employees?

No, any employee who worked between March 1, 2020 and December 30, 2020 is eligible.


Can we add employees who are not licensed, but assisted with the COVID response?

The distinction is whether the employee provided services that are “substantially dedicated” to mitigating or responding to the COVID-19 pandemic.

Each applicant must decide if these employees’ costs are appropriate to charge to the Fund and document the justification for that decision. The State of Michigan, in its own use of the CRF funding, is utilizing the public safety presumption that all payroll expenses are presumed to be related to mitigating the COVID pandemic.


I need more space to list my employees, what do I do?

There is a form on the Treasury website for additional space. You can find it here: https://www.michigan.gov/documents/treasury/FRHPPP_Hazard_Pay_Premium_Payment_Report_Additional_Employees_Template_696053_7.xlsx

When will funds be disbursed?

Funds will be disbursed before November 14, 2020.

 

Will these funds be taxable to our associates/employees?

Yes, the $1000 hazard pay "bonus" will be taxed.

 

Are employers required to pay the employer portion of FICA for these awards?

Yes, life support agencies must pay the employer portion of FICA and cannot be reimbursed for those dollars.

 

For agencies located in multiple counties, can we include all employees on one application? What if we have multiple FIN numbers for each location?

Agencies must put each FIN on a separate application. Employees for each FIN will go on the respective application.

 

I have an employee who is on my application but has resigned or was let go prior to receiving the award, what do I do?

That money must be refunded to the Michigan Department of Treasury.

 

I have an employee who works part-time for me and part-time for another agency. How do we ensure that employee does not receive two awards?
Agencies must do their best to only include employees on only one application. There is no restriction on an employee receiving the premium from more than one agency.

 

Will I be notified that I have been approved for an award and the be informed of the amount of the award prior to my scheduled payment date?

That is the intent. The Department of Treasury is still working out the kinks on how this will look/work.


more Calendar

8/18/2020
What Helps What Hurts... Working in the Aftermath of a Suicide for First Responders. August 18th

8/24/2020
What Helps What Hurts... Working in the Aftermath of a Suicide for First Responders. August 24th


 

  

 

 

 

 

 

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